https://www.optimi.co.nz/blog-1 daily 0.75 2025-02-05 https://www.optimi.co.nz/blog-1/it82rz4dld2ij30c3wgb96kd17h49c monthly 0.5 2025-02-06 https://www.optimi.co.nz/blog-1/6gqrwe8198dasu1y65ckej8dco998t monthly 0.5 2023-09-29 https://www.optimi.co.nz/blog-1/fad5s7v4kpn1nyty5okip2e38at3e0 monthly 0.5 2023-09-29 https://www.optimi.co.nz/blog-1/pds0j71ys654i5hqtoht2l6vcfjwus monthly 0.5 2023-10-02 https://www.optimi.co.nz/blog-1/8db4hl6eo09icbwu3ok31045mfgnk2 monthly 0.5 2023-10-02 https://www.optimi.co.nz/blog-1/sbsc20h7goj1snaei2woue01at96rr monthly 0.5 2023-09-29 https://www.optimi.co.nz/blog-1/50aaqbwcfq7oqw28qzqeymkf0wuuis monthly 0.5 2023-09-29 https://www.optimi.co.nz/blog-1/c0xznt6eal9fnbkovh785q6er08qnr monthly 0.5 2023-10-02 https://www.optimi.co.nz/blog-1/16yie5t9vymhc3ki5rrmj9vc8abwt2 monthly 0.5 2025-02-03 https://www.optimi.co.nz/blog-1/nvqsxyxyb9m1dvg3w2a6hinv4dn8yp monthly 0.5 2023-10-02 https://www.optimi.co.nz/blog daily 0.75 2026-03-06 https://www.optimi.co.nz/blog/3-custom-ai-assistants-at-your-fingertips-our-context-engineering-primer monthly 0.5 2025-11-18 https://www.optimi.co.nz/blog/youraistillwritesgenericemails monthly 0.5 2025-11-26 https://www.optimi.co.nz/blog/from-overwhelm-to-optimization-the-simple-ai-shift-most-nonprofits-miss monthly 0.5 2025-11-26 https://www.optimi.co.nz/blog/why-malcolm-believes-better-systems-lead-to-bigger-impact monthly 0.5 2025-07-24 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1753396896750-WBPFGY23YGV54LOHX2RX/Screenshot+2025-07-25+at+10.41.10%E2%80%AFAM.png Blog - Why Malcolm believes better systems lead to bigger impact - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/how-zapier-ai-agents-are-revolutionizing-workflow-automation-and-why-mission-driven-organizations-should-pay-attention monthly 0.5 2025-10-21 https://www.optimi.co.nz/blog/choosing-a-crm-for-your-small-nonprofit-cut-through-the-sales-pitch monthly 0.5 2025-06-11 https://www.optimi.co.nz/blog/arrive-on-time-every-time-how-i-almost-never-miss-remote-meetings monthly 0.5 2025-07-24 https://www.optimi.co.nz/blog/stop-searching-start-finding-how-ai-is-fixing-the-where-was-that-problem-in-nonprofit-teams monthly 0.5 2025-02-19 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1740001868219-JPKCLYSMSKFZ17SJDKQ2/unsplash-image-d9ILr-dbEdg.jpg Blog - Stop searching, start finding: how AI is fixing the 'where was that?' problem in nonprofit teams - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/stop-wasting-time-on-tech-decisions-how-nonprofits-can-choose-tools-in-minutes-not-months monthly 0.5 2025-11-03 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/fc0deacd-5b96-4e45-bec7-c06677e1e78d/Screenshot+2024-12-23+at+10.14.15%E2%80%AFAM.png Blog - Stop Wasting Time on Tech Decisions: How Nonprofits Can Choose Tools in Minutes, Not Months - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/the-hidden-cost-of-undocumented-knowledge-in-nonprofits monthly 0.5 2024-12-19 https://www.optimi.co.nz/blog/one-crucial-decision-for-a-nonprofit-startup-google-workspace-vs-microsoft-365 monthly 0.5 2026-03-06 https://www.optimi.co.nz/blog/generative-ai-explained-by-generative-ai-in-everyday-language monthly 0.5 2024-11-13 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1730933994849-XUHTATVCLTMLMXH13LI8/AI+pic+in+classroom.png Blog - Generative AI explained by generative AI in everyday language - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/effectiveness-the-game-changer-for-nonprofits- monthly 0.5 2024-08-29 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1724968204473-YVDQGAFMPWQHVEW32JJ9/unsplash-image-u8zXhfJawOM.jpg Blog - Effectiveness: the game-changer for nonprofits - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/debunking-myths-how-to-unblock-digital-transformation-in-your-nonprofit monthly 0.5 2024-07-03 https://www.optimi.co.nz/blog/feeling-like-your-tech-is-holding-back-your-nonprofit-work-the-guerilla-approach-to-optimizing-your-org monthly 0.5 2024-12-17 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/7b99f8ca-9360-48f4-8268-e3fbfa193b95/image-asset.jpg Blog - Feeling like your tech is holding back your nonprofit work? (the guerilla approach to optimizing your org) - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/how-i-would-setup-our-knowledge-tools-if-i-was-starting-from-scratch monthly 0.5 2025-03-11 https://www.optimi.co.nz/blog/maximizing-effectiveness-how-i-transitioned-from-google-drive-to-notion-for-better-knowledge-management monthly 0.5 2024-12-17 https://www.optimi.co.nz/blog/notion-vs-knack-picking-the-right-tool-for-your-digital-infrastructure monthly 0.5 2024-02-15 https://www.optimi.co.nz/blog/from-digital-disarray-to-harmony-upgrading-from-spreadsheets-to-a-database-airtable-or-knack monthly 0.5 2024-02-07 https://www.optimi.co.nz/blog/how-i-use-ai-every-day monthly 0.5 2024-02-07 https://www.optimi.co.nz/blog/are-you-ready-for-the-future-of-digital-work monthly 0.5 2024-02-07 https://www.optimi.co.nz/blog/your-google-drive-is-a-mess monthly 0.5 2024-02-07 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/4392bf59-c2ec-4f4d-9240-131ca0faee14/optimi+shared+drive.png Blog - Your Google Drive (or One Drive / Dropbox) is a mess! - Make it stand out Here’s our version. All of our storage is beneath those 4 folders. The whole team accesses it via 1 shared group. https://www.optimi.co.nz/blog/asana-or-notion-where-to-manage-your-tasks monthly 0.5 2024-01-15 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1697138730471-H1SSD3R4Q9R2L890A80M/image-asset.jpeg Blog - Asana or Notion, where to manage your tasks? - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/how-we-solved-our-information-management-needs monthly 0.5 2024-02-07 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1690946942106-L6DZDHL6LRSPK5AUXFN9/image-asset.jpeg Blog - How we solved our information management needs - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/8-tips-for-organisational-success-with-notion monthly 0.5 2025-03-11 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/b831e220-16e9-4046-9132-c8e09f0b1060/Screen+Shot+2023-07-27+at+11.44.12+AM.jpg Blog - 8 Tips for Organisational Success with Notion - Make it stand out Image credit: Tiago Forte https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/ad25fafc-c7b4-4be8-9256-033d8f037f60/Screen+Shot+2023-07-27+at+1.59.03+PM.jpg Blog - 8 Tips for Organisational Success with Notion - Make it stand out Image credit: Tiago Forte https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/152c557b-ff9d-4165-ae02-c2857be6d70f/CODE.png Blog - 8 Tips for Organisational Success with Notion - Make it stand out Credit: Tiago Forte https://www.optimi.co.nz/blog/google-drive-is-not-a-knowledge-management-tool-and-nor-is-slack monthly 0.5 2024-01-15 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/6b1a9668-2903-4dc4-9e1c-88669219dbf7/CODE.png Blog - Google Drive is not a knowledge management tool (nor is Slack!) - Make it stand out Credit: Tiago Forte https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/fe279f15-7783-4702-bd3a-46fe1ce7bee6/boss+texts+_+optimi+_+google+drive+is+not.png Blog - Google Drive is not a knowledge management tool (nor is Slack!) - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/2f5f7082-7894-472d-b390-33b28e957253/new+team+member+_+optimi+_+google+drive+is+not.png Blog - Google Drive is not a knowledge management tool (nor is Slack!) - Make it stand out This task was also easy to find in the notes of the meeting where I heard about it. https://www.optimi.co.nz/blog/solving-our-own-pain-points-what-crm-should-we-use monthly 0.5 2024-02-07 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1690754709148-EHS5UWLC9QPN8L21WW4W/image-asset.jpeg Blog - Solving our own pain points. What CRM should we use? - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/is-your-cart-before-the-horse-how-people-first-organisations-should-develop-their-internal-systems monthly 0.5 2023-11-22 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/6f695798-db0a-41c7-ab5b-c0686bb64afc/golden+circle.png Blog - How to prioritise culture when optimising your systems / corporate anti-patterns to avoid! - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/solving-our-own-pain-points-how-much-budget-do-i-have-left-on-my-project monthly 0.5 2023-11-22 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/2ffc7543-e7b3-42be-8da9-3bbf387d32c1/Screen+Shot+2022-10-13+at+9.34.49+AM.png Blog - Solving our own pain points: How much budget do I have left on my project? - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/kill-that-spreadsheet monthly 0.5 2024-02-07 https://www.optimi.co.nz/blog/4-signs-your-organisation-needs-a-customised-low-code-web-app-not-an-off-the-shelf-one monthly 0.5 2022-08-17 https://www.optimi.co.nz/blog/satisfying-needs-by-experimenting-with-networks-amp-decentralised-organisations-interview-with-inspired-networks monthly 0.5 2022-08-10 https://www.optimi.co.nz/blog/3-signs-you-need-an-off-the-shelf-web-app-not-a-customised-one monthly 0.5 2022-07-14 https://www.optimi.co.nz/blog/the-wacky-organisations-optimi-works-with-and-the-words-to-describe-them-teal-human-centred-culture-first-decentralised-networked monthly 0.5 2022-07-14 https://www.optimi.co.nz/blog/unblock-streams-of-information-flowing-in-your-digital-tools-using-simple-automation monthly 0.5 2022-05-05 https://www.optimi.co.nz/blog/how-to-get-peace-of-mind-with-your-digital-tools monthly 0.5 2022-05-04 https://www.optimi.co.nz/blog/save-time-when-youre-using-digital-tools monthly 0.5 2022-04-25 https://www.optimi.co.nz/blog/some-tips-to-reduce-the-risk-of-your-digital-tools monthly 0.5 2022-05-04 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1649388341618-LGCEU74EGLCUERB3YW1K/unsplash-image-C5pXRFEjq3w.jpg Blog - Reducing digital tool risk so you can sleep soundly - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/4-recommendations-for-managing-information-in-a-human-centred-organisation monthly 0.5 2022-06-09 https://www.optimi.co.nz/blog/struggling-to-visualise-airtable-data monthly 0.5 2022-05-04 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/653c89cb-1b12-4a21-ae24-3606821ae76b/knack+dashboard.png Blog - Struggling to visualize Airtable data? You should try Knack instead. - Make it stand out An example of Knack’s front end https://www.optimi.co.nz/blog/dont-make-the-mistake-of-using-a-spreadsheet-like-its-a-database-business-system monthly 0.5 2022-03-21 https://www.optimi.co.nz/blog/how-to-automate-with-squarespace-and-zapier-and-get-your-order-info-in-real-time monthly 0.5 2023-11-22 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1647847791598-0A5PQ8E63IEOMUWI1S9L/zapier.png Blog - How to automate with Squarespace and Zapier and get your order info in real time - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/4b5348aa-b91e-44f4-8ada-46b683e7fb1a/zap2.png Blog - How to automate with Squarespace and Zapier and get your order info in real time - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/070d9dca-5267-48bb-964b-a8e9efeb71c7/zap3.png Blog - How to automate with Squarespace and Zapier and get your order info in real time - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/04c38113-a9b6-4479-ad4d-b969ceef7e67/zap4.png Blog - How to automate with Squarespace and Zapier and get your order info in real time - Make it stand out Add a webhook GET request step to your Zap. It should look like this… https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/be3e39f3-9566-4f36-b86d-8e9837240549/zap5.png Blog - How to automate with Squarespace and Zapier and get your order info in real time - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/how-to-automate-with-workflowmax-aka-xero-practice-manager-and-zapier monthly 0.5 2022-03-21 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1647849260399-ZUH4BDZWA7OR243E494E/workflow1.png Blog - How to automate with WorkflowMax (aka Xero practice manager) and Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/ce4a78af-9298-4ca9-90d1-39e75627a231/workflow2.png Blog - How to automate with WorkflowMax (aka Xero practice manager) and Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/a9f47608-bf23-4c26-bb18-a9fafef585e0/workflow3.png Blog - How to automate with WorkflowMax (aka Xero practice manager) and Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/copper-crm-how-to-update-custom-multi-select-fields-via-zapier monthly 0.5 2022-03-21 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/242765a9-5035-46b7-b8c7-f9bd86bfe69b/cop1.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/38872181-2e42-4b6e-bee2-bb3748b80b73/cop2.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/4e140810-3894-4144-bfbb-0e26809cdf62/cop3.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/cdc2d181-170f-4088-baac-c0e91203ec61/cop4.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/5081ed03-4ac0-47f4-9c71-6fba28221362/cop5.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/7bb771c9-7068-4546-8277-7e46eaceca47/cop12.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1b2d66ce-fdbf-485f-bba5-a8212c13c5c0/cop6.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/9d6642da-9542-4c3a-9292-fcbd99a5046f/cop7.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/86f7543b-f79c-428e-a527-966451b88c10/cop8.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out This the order of action steps that you want in your zap. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/29bde45f-fbdd-4060-946c-5f8c8cb68db5/cop9.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/da773314-a314-41ca-8377-318e9e19dc51/cop10.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/3087d761-6b19-485f-8d3c-dff8605602e1/cop11.png Blog - Copper CRM: How to update custom multi-select fields via Zapier - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.optimi.co.nz/blog/you-too-can-make-dashboards-how-to-visualise-your-airtable-data-in-google-data-studio monthly 0.5 2022-04-28 https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/1647852973386-YB1F7BSVDNNAM8902MNV/google1.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Credit: Google Cloud https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/cedab15a-2174-4a25-9aab-c600e3a44f06/google2.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/750105a8-c2aa-4e30-a2f5-255fd33df33f/google3.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Delete this text. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/6b411180-6e89-4b36-b691-c61c72a5a113/google4.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Paste your Airtable API key in here. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/5eccc499-6998-4e2a-b07b-2959e78111a3/google5.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out The base ID is the yellow block in this image. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/52fd93dc-edd4-45f9-8db8-1319373eb8cb/google6.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Make sure the highlighted cell range here matches the yellow range in your spreadsheet. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/6fbbe1f9-f067-46f5-a4f0-a2e50aa6e7d6/google7.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/4b5f5c99-cd70-49f0-95e9-09a3a27c17e0/google8.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/301e855f-aa1d-4554-8a47-213e9d5e2c70/google9.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/fa7e3dea-39fe-4b0d-bb15-580f426652dd/google10.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Make sure you have chosen the “syncData” function for your trigger. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/655faf46-d965-41e2-8a32-1f74c3a35e6e/google11.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/7ac38c58-1f84-4523-8acc-fca62b1701be/google12.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Here’s a better example of what your dashboard could look like: https://images.squarespace-cdn.com/content/v1/621594b888a81e5d331fbe7f/3608e0ce-9b55-4dd1-8725-7e932e92b8fe/google13.png Blog - You too can make dashboards: How to visualise your Airtable data in Google Data Studio - Make it stand out Credit: Anna Jacobson 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